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Secondary News

 Secondary End of Year 2012 - Click the link to be redirected to the panel below. New notes added. 30/4/12

 Personnel 7 Staff Service Terms - New files have been uploaded. 18/5/12

 Narrowing The Gap - A new SIMS.net report has been created to report on Ethnicity, First Language and Service Children In Education. Click the link to read more. 17/2/12

 Preparing for 2012/13 using Nova T6 and Options - Click on the link to read how to prepare the timetable for the next academic year. 19/1/12

 Census Summer 2012 - New items added. 12/4/12

 School Workforce Census 2011 - New items - SWC Course Powerpoint, SWC 2011 Errors & Resolutions, Qualficiations Sheet. 14/10/11

 Results Day Survival Kit 2011 - Essesntial reading for Exams Organiser users. 21/7/11

 How to import an ATF file - Click the link to read more. 20/5/11

 Secondary School Workforce Census 2010 - Summary Report Anomalies - Click here to read more. 9/11/10

 Managing Diplomas in Exams Organiser - New items added to the Exams Organiser panel. 24/9/10

 Providing Post-16 Pupils with approximate Date of Leaving in advance - Capita have produced advice on adding end dates for pupils to ensure their course end dates are correct. Click the link to read more. 26/4/10

 S2S ULN Service User Guide - The S2S ULN Service is a new system to help schools to obtain and verify ULNs for
their pupils. Click the link to read more. 9/4/10

 Producing Student List and Student Analysis Reports in SIMS - These new SIMS reports will replicate the reports previously available in Nova T4. 9/4/10

 SIMS SQL 2008 Migration - New notes uploaded, click the link to view the new panel. Check back for updates. 29/3/10

 New Regulations for registering Post-16 Students - Click the link to read more. 11/9/09

 Guide to Importing & Analysing Examinations Results - Click the link to download the notes. 18/8/09

 Staff Absence Form - Click here to view the new School Workforce Census section. More items to follow. 11/2/09

 SIMS.net Address Tidy & Merge - Version 2 of the notes have been uploaded. 23/2/09

 How to record a School Closure - New notes have been created to help you record an enforced school closure in Attendance 7. 27/11/07

 First Language Codes - We have come across a number of schools where the First Language codes have become deactivated. Click on the link to read more. 24/10/08

 Recording Parental Responsibility - Notes have been uploaded to guide schools on how to record parental responsibility. Click on the link to be guided to the section below. 8/10/08

 End of support for SIMS Modules - Click the link to find out more. Amended notes uploaded for Seconday modules. 3/11/08

 Recording Absence & Cover in SIMS.net - New notes have been uploaded. 23/9/08

 Updating SEN Lookups in SIMS.net - New notes have posted to guide SIMS users and SENCOs to use the correct SEN need types. 22/1/08

 How to create labels in SIMS.net using Office 2003 - New notes have been created to aid you to create address labels and more by using SIMS Reports. 27/11/07

 New Routines in Academic Management - Functions have been added to Academic Management in the SIMS November Release. Click the link to read more. 27/11/07

 Do you want to become a SIMS Partner? Capita and the Education ICT service are looking for schools that are making good use of most aspects of SIMS and who would like to become a SIMS Partnership school. Click here to find out more.

Other SIMS Issues

SIMS How To...

Admission Form - Word doc

B2B Transfer of Attendance Data

Password Protocols for MIS Software

SIMS Secondary Modules - End of support

Web Address Validation Guide

SIMS SQL 2008 Migration

 Click the links below to read the notes:

 SQL 2008 Prerequisites

 SQL 2008 Minimum Specifications

 SIMS SQL 2008 Migration Notes

 FMS SQL 2008 Migration Notes

 Notes for Primary Schools can be found here.

Exams Organiser

 Check this panel regularly for new additions.

 Managing Diplomas in Exams Organiser

Click here to read the Managing Diplomas notes, and click the links below to download the relevant basedata files.

EDEXEL

Basedata Zip File

OCR

Basedata Zip File

AQA

Basedata Zip File

 

 Guide to Importing & Analysing Examinations Results

 Results Day Survival Kit 2011

 S2S ULN Service User Guide

Census Summer - Thursday 17th May 2012

 Helpline Census Summer 2012 Guidance Notes:

Word Document   Word Version EOY Secondary 2010 - PDF Format    PDF Version

 DEPARTMENT OF EDUCATION Census 2012 Prep Notes:

Secondary - Special

 CAPITA Preparing the Summer Census 2012 Notes:

Secondary - Word PDF

Primary/Special/Nursery - Word PDF

 CAPITA Producing the Summer Census 2012 Notes:

Secondary - Word PDF

Special - Word PDF

Errors & Resolutions

Errors & Resolutions - Summer 2012 v2

 

 COLLECT website

 Read the notes below, then click on the link to access the COLLECT website.

 PLEASE NOTE: The link for the COLLECT site has changed. It is now https://collectdata.education.gov.uk/CollectPortalLive/login.aspx

COLLECT Website Notes - Link to COLLECT website

 

School Census Post 16 Learning Aims

 Read the notes first, then click on the files to download

 NEW Powerpoint presentation added

 POWERPOINT - School Census Summer 2009 for Secondary Schools

 NOTES - School Census Post 16 Learning Aims

 NOTES - Course Management and Post-16 Aspects FAQ

 ZIP FILE - Courses and QANs

Secondary End Of Year 2012

 Click the links to read the notes and associated helpsheets.

 Secondary End Of Year 2012 Notes - Click the icon below:

EOY Secondary 2010 - PDF Format

Secondary End Of Year 2012 - Summary

EOY Secondary 2010 - PDF Format

Secondary End Of Year 2012 - Detailed

Related Helpsheets

How to create & manage Intake and Admission Groups

How to add other schools

How to admit applicants

How to change the status of an individual application

How to export a CTF

How to import an ATF file

How to readmit a student

How to record applicant basic and registration information

How to record leavers

How to import a CTF

How to set up admissions defaults

How to use the school diary

How to manage staff in SIMS.net

 Common User Defined Group Issues

Common Student Detail Issues

How to import Report Definitions

How to prepare the cirriculum for next A/Y

How to create an Academic Year 

How to set CTF configuration

How to run housekeeping routines

School Workforce Census 2011

School Workforce Census Main Page

Staff Absence Form - PDF Format

NEW! Producing the School Workforce Census - PDF

Personnel Handbook - Click the link to read the processes behind recording and reporting on staff details in SIMS.net.

NEW! SWC Course Powerpoint - Click the link to view the powerpoint presentation that was shown on the School Workforce Census training course.

NEW! SWC COLLECT User Guide - Notes on how to upload your completed School Workforce Census to the COLLECT website.

NEW! Qualifications Sheet - To help you to collect qualifications data from the school staff. Ask them to complete the sheet, and then input the data into Personnel in SIMS.

 DfE School Workforce Census 2011 Guidance Notes - Click the link below to read these notes now.

Staff Absence Form - PDF Format

DfE School Workforce Census 2011 - PDF

 NEW! SWC 2011 Errors & Resolutions - The latest errors and resolutions document can be found below.

Errors & Resolutions - PDF Format

Errors & Resolutions - PDF

 Summary Report Anomalies - Click here to read the notes.

Staff Absence Form - This is a handy form for school administrators to collect staff absence information for inputting into SIMS Personnel. This form is available in Word or Adobe Acrobat PDF format, click the files below to download:

Staff Absence Form - Word Format

Staff Absence Form - Word Format

Staff Absence Form - PDF Format

Staff Absence Form - PDF Format

 Staff Qualifications - The School Workforce Census requires qualification information for certain members of staff. Click on the links below to read how to add this information, available in two formats:

Staff Absence Form - Word Format

Staff Qualifications - Word Format

Staff Absence Form - PDF Format

Staff Qualifications - PDF Format

Staff Data Collection Sheet - To make sure your personnel information is up-to-date, you can use the report file and word document below:

SWC Staff Data Collection Sheet - RPTDEF file

Staff Data Collection Sheet - RPTDEF file

To import this report file into SIMS.net, right-click on the icon above and select "Save Target As...", and choose where to save the file".

Once you have saved the zip file, locate this and right-click on it to select "Extract All" (Central Hosting Version 1 users will need to single-click to select the file, then click on File and Extract All)

The extracted rptdef file can then be imported into SIMS.net via Reports | Import.

PLEASE NOTE that once the report is populated with staff information, this document will then become STRICTLY CONFIDENTIAL and in the interests of data protection this document should not be disseminated to other parties in either paper or electronic format.

COLLECT Familiarisation Site - Click the link to test your School Workforce Census 2011 return.

First Language Codes

First Language Lookups

Please check that the extended list of First Language Lookups is still active in SIMS.  We have come across a number of schools where all the First Language Codes have become deactivated.  If when you click on the drop down next to First Language in a Student's Details, or if you look at the actual First Language lookup list (Tools | Lookups | Maintain | First Language) only the very limited list including Other than English, Believed to be English appears, then the complete list needs to be reactivated.  This can be achieved quite easily. 

Download the First Language Lookup zip file appropriate to your school from the link below.  This file does not require unzipping.  In SIMS use the route Tools | Lookups | Import Lookups.  Browse for the saved file, highlight the file and click open.. Click on the Import button at the top left of the screen.

Secondary.zip

Special.zip

Parental Responsibility - Guidance

Click the links to read more:

Parentline Guidance

Teachernet Guidance

DCSF Guidance

Link to Parentline website

Personnel 7 Staff Service Terms

 New file uploaded - 18.5.12. The latest Service Terms/Pay Awards are now available for importing into Personnel. They are specific for school type so please ensure you select the correct file. This file will import into SIMS version 7.144.

There are no pay awards this year but the files do contain the latest NI table. There are two files for each sector - Primary, Secondary and Special and schools must download BOTH the xml and the xml signature. Both files are contained in a ZIP file - notes on how to extract files from ZIP can be found below.

Both Central Hosting and Non-Central Hosting schools will need to apply this file.

The files need to be copied down to somewhere on your system so that they can be found when working in SIMS. Users will then need to sign into SIMS and click on Tools | Staff | Pay Related Import and then locate the file - they should see only one although both will be combined by the import.

The only way to test if the import has worked is to view the National Insurance table - Tools | Staff | National Insurance Rates.  If you click on Search you should see that the current table has a start date of 06/04/12.

 How to import the new Service Terms - click on the link to read the notes, then download the relevant .zip file below.

Secondary

Special

 How to use WinZip - Camtasia Video - Click the link and watch the video which will demonstrate how to unzip the Service Terms file above.

 How to unpack files inside Centrally Hosted MIS - For CH MIS Schools. Click on the link to watch the video.

Other Links

Helplines Newsletter

Helplines Blog

Online Request Form

Secondary Archive

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